Terms and Conditions
Conference Code of Conduct
Standard of Conduct
All CPA Congress Participants are entitled to a safe and welcoming environment free from harassment or discrimination when participating in any Congress related event including social events, workshops, plenaries, ancillary meetings and social gatherings. To that end, Participants must at all times conduct themselves with the highest standard of respect and dignity when participating in CPA events.
As a reminder to all participants in the CPA’s annual Congress, the CPA is committed to providing a healthy and safe work environment where everyone is treated with respect and dignity, a workplace devoid of any form of harassment, discrimination, violence, bullying or racism. Should a Participant be subject to, or witness any, inappropriate or threatening behaviour or language, they are expected to notify the CPA registration staff at the registration desk or send an email to vconstantineau@physiotherapy.ca.
Unauthorized Marketing and Hospitality Events
Except for authorized sponsors and exhibitors, delegates and other Participants are not permitted to use Congress as a forum for soliciting and marketing purposes. Parties wishing to have such privileges should register as a CPA Congress sponsor or exhibitor.
Delegates are expected to decline invitations from organizations that are neither exhibitor or sponsors and report violations of the above prohibition to the CPA.
Compliance with Laws, Policies and Procedures / Health and Safety Protocols
All Participants must comply with applicable (a) laws and regulations policies and (b) procedures, including those related to health and safety, whether issued by the CPA, the venue or hosts.
Consent to Use of Personal Information and Images
Delegate Personal Information
In-person delegates consenting to having their conference badge scanned at an exhibitor’s booth are deemed to consent to the sharing of their contact information (name, title, organization, address and email) with that exhibitor for the purpose of being contacted for marketing purposes. Any person that does not wish to share their personal information with exhibitors should not present their badge for scanning.
Delegates participating in the conference and events using a virtual platform are deemed to consent to sharing the contact information in their virtual profile for purposes of enabling their virtual attendance and recording their attendance.
Images in Photographs and Videos
The CPA may take photographs and videos of the conference events which feature Participants. Participants are deemed to consent of the use of these photographs and/or videos in any media, including social media channels, for the purpose of marketing and promoting future CPA events. Photos and videos will not be distributed to third parties.
The CPA’s Right to Modify / Cancel Conference Events
The CPA reserves the right to make changes to the conference program at any time without prior notice to Participants. The CPA also reserves the right to cancel or modify conference events due to insufficient registration or any other reason. The CPA is not responsible for resulting cancellation charges imposed on any Participant which may be applied by hotels, airlines or travel agencies, or for any other losses incurred by Participants due to such cancellation or change.
Limitation of Liability
The CPA shall not be liable to any Participant for any direct or indirect economic loss, lost profits, lost opportunity or for any special, consequential, incidental, exemplary or indirect costs from any cause whatsoever, even if the CPA was advised of the possibility of such costs or damages.
While attending conference events, Participants are encouraged to maintain physical distance from others and to wear a face mask. The CPA disclaims all responsibility for any COVID related claims or losses arising from participation in a conference event or otherwise.